Go Live in Weeks, Not Months
Upload your guides, procedures, and bylaws. Our AI configures the system. You verify with visual workflows. Go live in weeks.
You're paying consultants to read your own documents and manually enter configuration. There's a better way.
Your Documents Become Your Configuration
Civaptic's six-step AI onboarding reads what you've already created and configures the system automatically.
Upload
Drag-and-drop your municipal documents — application forms, fee bylaws, process guides, inspection checklists. Any format. No pre-processing required.
AI Analysis
Our AI extracts permit types, fee structures and calculation formulas, status workflows, document requirements, form fields, and inspection sequences. Building codes (NBC 2020, BCBC 2024) are already ingested in the Knowledge Layer — your local bylaws layer on top.
Review Templates
For each permit type, you receive visual workflow diagrams, fee calculations with example outputs, document checklists, and confidence scores flagging areas that need human review. See your original source documents alongside the extracted configuration.
Configure
Adjust AI-generated defaults through visual editors — drag-and-drop workflow builder, spreadsheet-style fee tables, checkbox-based document requirements, and SLA targets. Run simulation tests before go-live.
Natural Language Refinement
Describe changes in plain English: "Add a demolition permit requiring an asbestos survey." "Deck permits under $5,000 should skip plan review." The AI updates your configuration. You review the changes.
Activate
Final summary, confirmation, and go-live. Your team starts processing permits. Your institutional knowledge — captured in days, not months.
AI-Assisted Data Migration
Legacy migrations typically consume 40-60% of implementation time. Our AI changes that.
AI maps your legacy fields automatically — permit types, status values, contacts, documents
Accela, CityWorks, Tyler Technologies (EnerGov, Munis), Amanda, custom databases
Record counts, unmapped fields, data quality issues — all surfaced before go-live
Permit histories, inspection records, document attachments — your audit trail transfers intact
Implementation Timeline Comparison
| Phase | Traditional Vendor | Civaptic |
|---|---|---|
| Discovery & Requirements | 4-6 weeks of interviews | 1 week: upload documents, AI extracts |
| Configuration | 8-12 weeks of consultant work | 2-3 weeks: review visual outputs, refine |
| Data Migration | 4-8 weeks | 1-2 weeks |
| Training | 4-6 weeks classroom | Concurrent with verification |
| Testing & Go-Live | 4-6 weeks | 1-2 weeks |
| Total | 6-9 months | 6-9 weeks |
That's a 75% reduction in time-to-value.
See It With Your Own Content
Request a demo and bring your procedure guides and fee schedules. We'll run them through our AI during the walkthrough — visual workflows, fee configurations, and confidence scores — using your actual documents.
No commitment. No cost. Your documents, our AI, real results.
Request a DemoFrequently Asked Questions
How does AI configuration compare to consultant-based implementation?
Traditional consultants read your documents, interview your staff, and manually enter configuration — a process that takes months and introduces interpretation errors. Civaptic's AI extracts directly from your source documents, generating configuration you can visually verify. Same outcome, fraction of the time, fewer errors.
What if our documentation is incomplete or outdated?
That's actually common — and the AI helps. During extraction, gaps become visible. These surface in week one, not month six. Your team fills gaps during refinement with full visibility into what's missing.
Can we adjust what the AI configures?
Absolutely. AI extraction is the starting point, not the final answer. Visual editors let your staff adjust workflows, modify fee calculations, and refine any configuration. Or describe changes in natural language.
How do we know the AI got it right?
Every extraction includes confidence scores. High-confidence items proceed with minimal review. Low-confidence items get flagged. Plus, simulation testing lets you run sample applications through the configured system before go-live.
What happens to our historical data?
Everything migrates. Permit histories, inspection records, contractor information, document attachments — your institutional knowledge transfers intact with full provenance.
Do we need dedicated IT resources?
Civaptic LPI is fully cloud-hosted. Your IT team doesn't need to provision servers, manage databases, or schedule maintenance windows. Implementation requires business process knowledge, not infrastructure expertise.
What if we need help during implementation?
Choose the support level that fits: Self-Guided (full AI onboarding and visual tools), Assisted (weekly check-ins and configuration review), or Managed (hands-on partnership for complex environments).
Your documents already contain your processes. Put them to work.
Local government software that thinks — and learns from what you've already built.