Go Live in Weeks, Not Months
Upload your guides, procedures, and bylaws. Our AI configures the system. You verify with visual workflows.
You're paying consultants to read your own documents and manually enter configuration. There's a better way.
AI-powered onboarding
Your documents become your configuration
Six steps from uploaded bylaws to a live permitting system. AI handles extraction and configuration. You verify and refine.
Upload your documents
Drag-and-drop application forms, fee bylaws, process guides, and inspection checklists. Any format. No pre-processing required.
AI analysis and extraction
AI reads your documents and extracts everything needed to configure the system.
Review generated templates
For each permit type, AI generates visual workflows, fee calculations with example outputs, and document checklists. Confidence scores flag areas needing attention.
Configure with visual editors
Adjust AI-generated defaults through drag-and-drop workflow builders, spreadsheet-style fee tables, and checkbox-based document requirements. Run simulation tests before go-live.
Natural language refinement
Describe changes in plain English. AI updates the configuration. You review the diff.
"Deck permits under $5,000 should skip plan review."
"Add a demolition permit requiring an asbestos survey."
Activate
Final summary, confirmation, and go-live. Your team starts processing permits. Institutional knowledge captured in days, not months.
AI-Assisted Data Migration
In our experience, legacy migrations consume 15-25% of implementation time. Our AI changes that.
AI maps your legacy fields automatically: permit types, status values, contacts, and documents
Each migration feeds back into our knowledge base. The more systems we work with, the smoother the next migration becomes
Record counts, unmapped fields, and data quality issues all surfaced before go-live
Permit histories, inspection records, and document attachments. Your audit trail transfers intact
Implementation timeline
Live in Weeks, Not Months
Enterprise LPI deployments typically run 12-24 months. Civaptic's target is ~12 weeks. By the time a traditional vendor finishes discovery, your Civaptic system is already processing permits.
Traditional vendor
12-24 months (typical ~18)
Civaptic
12 weeks
Live at week 12
By the time a traditional vendor finishes discovery, your Civaptic system is already processing permits.
Illustrative. Phase durations are typical of enterprise LPI deployments based on our direct implementation experience. Actual timelines vary by scope. Civaptic's 12 weeks is our target deployment, not a measured average across customers.
Target
Over 75% less than typical enterprise LPI deployments
12 weeks vs ~18-month typical (range: 12-24 months). Illustrative goal, not a measured average.
The math
- Traditional: 26+20+12+20 = 78w
- Civaptic: 4+3+2+3 = 12w
- Ratio: 12/78 ≈ 15% → ~85% faster
- Claim: over 75% less (conservative)
Less Staff Time. Less Disruption.
Weeks of staff time, not months.
When municipalities bring in a new enterprise system, they typically assign a dedicated project manager and hire temporary staff so their current team can participate in discovery, requirements verification, testing, and training. That backfill cost adds up fast.
Because Civaptic's implementation takes weeks instead of months, your staff spends significantly less time away from their day jobs. That means fewer temporary backfill positions, less operational disruption, and a faster return to full capacity once you go live.
See It With Your Own Content
Request a demo and bring your procedure guides and fee schedules. We'll run them through our AI during the walkthrough: visual workflows, fee configurations, and confidence scores, all using your actual documents.
From your procedures
With calculation logic
For missing documentation
For your municipality
No commitment. No cost. Your documents, our AI, real results.
Request a DemoFrequently Asked Questions
How does AI configuration compare to consultant-based implementation?
Traditional consultants read your documents, interview your staff, and manually enter configuration, a process that takes months and introduces interpretation errors. Civaptic's AI extracts directly from your source documents, generating configuration you can visually verify. Same outcome, fraction of the time, fewer errors.
What if our documentation is incomplete or outdated?
That's actually common, and the AI helps. During extraction, gaps become visible. These surface in week one, not month six. Your team fills gaps during refinement with full visibility into what's missing.
Can we adjust what the AI configures?
Absolutely. AI extraction is the starting point, not the final answer. Visual editors let your staff adjust workflows, modify fee calculations, and refine any configuration. Or describe changes in natural language.
How do we know the AI got it right?
Every extraction includes confidence scores. High-confidence items proceed with minimal review. Low-confidence items get flagged. Plus, simulation testing lets you run sample applications through the configured system before go-live.
What happens to our historical data?
Everything migrates. Permit histories, inspection records, contractor information, and document attachments. Your institutional knowledge transfers intact with full provenance.
Do we need dedicated IT resources?
Civaptic LPI is fully cloud-hosted. Your IT team doesn't need to provision servers, manage databases, or schedule maintenance windows.
How does training work?
On-demand training courses and videos cover every role so staff can learn at their own pace. Live instructor-led sessions are available for teams that want them, but most of the training happens through self-guided materials. That means less time pulling staff away from their day jobs and shorter ramp-up overall.
What if we need help during implementation?
Choose the support level that fits: Self-guided (full AI onboarding and visual tools), Assisted (weekly check-ins and configuration review), or Managed (hands-on partnership for complex environments).
Your documents already contain your processes. Put them to work.
Local government software that thinks, and learns from what you've already built.